GRAFHAM
WATER FLY FISHERS’ ASSOCIATION CONSTITUTION
1. TITLE
The association shall be
called the GRAFHAM WATER FLY FISHERS’ ASSOCIATION (hereinafter called “the Association”).
2.
OBJECTS
The objects of the Association
shall be (to):
a)
promote
the pursuit of fly fishing.
b)
promote
and facilitate sporting and social links for and between members
c)
offer
a regular programme of events during the winter
d)
represent
members seeking, through consultation with the fishery management, a high
standard in the quality of fishing and the service provided
e)
act
on behalf of members in contacts with the press, appropriate authorities,
various fishery bodies and the wider community.
3.
MEMBERSHIP
The Association may consist of
a President, Vice-President and life members and shall consist of members, as
detailed below:
a) PRESIDENT
A respected person may be
elected at each AGM to this special category of honorary membership
b) VICE PRESIDENT
Persons who may be elected at
each AGM to this special category of honorary membership
c) LIFE MEMBERS
The committee may propose
candidates for this special category for election at any AGM
d) MEMBERS
Every person who shall have
paid a subscription determined from time to time by the Committee
The Association reserves the
right to refuse or cancel the membership of any person deemed (liable?) by the
committee to have brought the Association into disrepute
4.
MANAGEMENT
a)
The
management of the affairs of the Association shall be exercised by a committee
comprised of the officers of the Association and a minimum of three other
elected members.
b)
The
committee shall meet following due notice to examine the accounts and arrange
the affairs of the Association
c)
Five
members shall constitute a quorum
d)
Minutes
shall be taken of all proceedings and shall be open to inspection by any member
of the Association upon written application to the secretary
e)
Association
business transacted by the committee shall be determined by the members present
and the chairman shall have a casting vote in (appropriate circumstances?)
f)
The
committee shall select the bankers for the Association. The Association’s bank
account shall be subject to such regulations as the committee shall from time
to time determine
g)
The
accounts of the Association shall be open to the inspection of any member of
the Association upon application to the treasurer
h)
In
the event that the Association ceases to be a viable proposition the assets of the
Association are to be valued and, together with any cash balance after all
debts have been cleared, made available to an appropriate fly fishing related
charity or organisation. Prior to any
such action, a special general meeting is to be convened to determine the extent
of the Grafham Water Fly Fishers’ Association assets
5.
ELECTION OF OFFICERS
a)
At
each AGM of the Association the following officers shall be elected by the
membership present, provided that they shall be nominated by the members and
notice of such nominations is provided in writing to the secretary before the
meeting opens:
CHAIRMAN; VICE-CHAIRMAN; SECRETARY; TREASURER; MEMBERSHIP
SECRETARY; COMPETITION CAPTAIN/SECRETARY
b)
In
the event of two candidates receiving the same number of votes, the chairman
appointed for the meeting shall have a casting vote
c)
The
Chairman’s term of office shall be limited to a maximum of five consecutive
years and he/she will not be eligible for re-election for two years following
the end of this period.
6.
ELECTION OF MEMBERS OF THE COMMITTEE
a)
At
each AGM every member of the Association present shall be entitled to nominate
candidates for election to the committee
b)
Each
member shall be entitled to vote for up to 8 candidates
c)
The
required candidates receiving the most votes shall be declared elected
d)
In
the event of two or more candidates receiving the same number of votes for the
last place, a second ballot shall be held where necessary to determine the
remaining place or places
e) Except where there are
extenuating circumstances no committee member who attends less than 50% of the
previous year’s committee meetings may stand for re-election.
7.
CO-OPTED MEMBERS OF THE COMMITTEE
a)
The
committee may co-opt up to two Association members to serve as full members of
the committee until the next AGM
8.
SUB-COMMITTEE
a)
The
committee may from time to time appoint from among its members such sub
committees as it may deem necessary who shall conduct its business in
accordance with the directions of the committee
9.
ANNUAL GENERAL MEETING
a)
An
AGM shall be held during each calendar year at such time and place as
determined by the committee
b)
The
secretary shall notify all Association members at least 14 days before the
meeting indicating the agenda for business to be transacted
c)
A
motion at an AGM may not be moved unless notice in writing has been made to the
secretary at least 14 days before the date of the meeting
d)
The
quorum at an AGM shall be 12 members
e)
Every
motion shall be determined by a majority of the votes of members present and
voting and the chairman of the meeting shall have a casting vote where
necessary
f)
The
constitution of the Association may only be amended at an AGM
g)
An
auditor shall be appointed at each AGM for the purpose of auditing the accounts
of the Association
h) The treasurer shall present
audited accounts of the Association at each AGM and report thereon
10.
SPECIAL GENERAL MEETING
a)
A
special general meeting may be summoned at any time on the authority of the
chairman or upon requisition to the secretary under the hand of 10 members
b)
A
motion at a special general meeting may not be moved unless notice in writing
has been made to the secretary 14 days before the date of the meeting
Updated March 2012